ZenPilot Blog

How to Choose the Best Notion Consultant

gray@zenpilot.com (Gray MacKenzie) — Fri, 27 Mar 2026 11:46:04 GMT

TL;DR: A Notion consultant sets up and customizes your workspace so your team can actually use it. The right one brings a clear process, real experience with teams like yours, and a plan for adoption, not just build-out. This guide covers what to look for, what to ask, what to pay, and the one question every agency should answer before hiring anyone to touch their operations stack.

ClickUp vs Jira for Agencies (2026): Honest Comparison

gray@zenpilot.com (Gray MacKenzie) — Fri, 27 Mar 2026 07:18:18 GMT

TL;DR: ClickUp is the stronger choice for agencies. It handles client work, project delivery, docs, and time tracking in one place without expensive add-ons. Jira is purpose-built for software engineering teams running Agile workflows and has no real competitor there.

If your team ships code for a living, stick with Jira. If your team delivers client work, runs campaigns, or manages cross-functional projects, ClickUp wins. We've seen both play out across 3,000+ teams.

ClickUp Subfolders: What They Are & When to Use Them

gray@zenpilot.com (Gray MacKenzie) — Thu, 12 Mar 2026 15:58:34 GMT

TL;DR: ClickUp Subfolders add a new organizational layer between Folders and Lists in your workspace hierarchy. They're now live in beta and solve a real problem for agencies managing complex client work, multiple service lines, or large initiatives. But the current beta only supports one level of nesting. This guide breaks down what Subfolders are, when to use them, and when simpler structure will serve you better.

ClickUp Super Agents: The Ultimate Guide to AI-Powered Teammates in ClickUp

gray@zenpilot.com (Gray MacKenzie) — Tue, 24 Feb 2026 21:18:37 GMT

Here's something you've probably noticed: most AI tools are impressive demos that fall flat in actual work.

ClickUp 4.0 Review (2026): Real Experiences vs. AI Hype

gray@zenpilot.com (Gray MacKenzie) — Wed, 11 Feb 2026 20:57:43 GMT

ClickUp 4.0 is now fully available to all ClickUp users.

Like iOS upgrades, that leaves a lot of people asking questions like:

What do I need to know about ClickUp 4.0?
How do I take advantage of the best new features?
Why did we need a whole new ClickUp revamp?
How do I communicate this to my team?
What are the pricing implications?
Where is the go-to resource for all the details on ClickUp 4.0?

And that's precisely why I'm working through the weekend to finish up this ClickUp 4.0 review.

I want you to have free access to the best and straight-shooting playbook for ClickUp 4.0.

If you're the kind of person who wants to grab a PDF to bookmark and work through later, you can download that here.

[[cta(Download the Complete ClickUp 4.0 Guide FREE)]]

How to Run EOS® in ClickUp

gray@zenpilot.com (Gray MacKenzie) — Tue, 03 Feb 2026 00:39:53 GMT

The Entrepreneurial Operating System® , or EOS® for short, is a fantastic system used by tens of thousands of businesses worldwide to run their operations more smoothly and efficiently.

From getting the right people in the right seats, to running more efficient meetings, to setting clear goals and quarterly initiatives, EOS® provides a proven system to help your team achieve your vision.

The Complete Guide to Time Tracking for Professional Services

gray@zenpilot.com (Gray MacKenzie) — Mon, 19 Jan 2026 21:36:31 GMT

If you've ever wondered whether your agency is profitable on a per-client basis, whether your team is operating at capacity, or which services are actually making you money, you need to track time.

I know what you're thinking. "Time tracking feels micromanage-y. My team will hate it. We're a creative agency, not a law firm."

Automated Time Tracking: Rize and ClickUp Integration Review

gray@zenpilot.com (Gray MacKenzie) — Tue, 30 Dec 2025 20:04:07 GMT

Most agency owners are flying blind despite their best efforts to manage their teams. We talk to hundreds of teams who claim they track time, but the reality is sobering when we dig into the actual numbers.

How to Use ClickUp for Project Managers

gray@zenpilot.com (Gray MacKenzie) — Mon, 22 Dec 2025 18:01:57 GMT

As a project manager, you're the crucial link between client expectations and team delivery. Your success depends on maintaining realistic timelines, balancing team workload, and ensuring projects are delivered on time without overwhelming your team.

While there are many project management tools available, ClickUp stands out for its ability to provide the comprehensive visibility and control that project managers need to excel in their role.

The Ultimate Guide to Account Management in ClickUp

gray@zenpilot.com (Gray MacKenzie) — Mon, 08 Dec 2025 15:00:01 GMT

If you are an Account Manager (AM) at an agency, you know the struggle: You are the bridge between the client’s goals and the team’s execution. You are constantly juggling client communications, strategy adjustments, and internal resource battles.

Without the right system, you spend your day chasing status updates, digging through Slack for lost files, and praying that the creative team saw that last-minute email from the client.